Personal Assistant- Director Level - #2117740

Personal Assistant (Public Sector)

Location: Hybrid Working (3-4 days office based) Manchester Central
Rate: £16.46 per hour plus holiday pay / 37 hours per week
Contract: Immediate start until end of September

We are seeking an experienced and highly organised Personal Assistant to provide dedicated support to a senior Director within a busy public sector environment. This is a fast-paced and demanding role requiring exceptional organisational skills, proactive diary management and the ability to build effective relationships with a wide range of internal and external stakeholders.The successful candidate will play a key role in ensuring the smooth running of the Director's day-to-day activities through comprehensive administrative and executive support. This role would suit an experienced PA who thrives in a dynamic environment, can manage competing priorities effectively and is confident in supporting senior leaders.

Key Responsibilities

• Provide comprehensive Personal Assistant support to a Director-level leader.
• Manage a complex and demanding diary, scheduling meetings and appointments efficiently.
• Coordinate meetings and events, including booking venues, arranging logistics and preparing meeting documentation.
• Prepare, collate and print meeting packs and supporting papers.
• Act as a key point of contact for internal and external stakeholders.
• Screen, prioritise and manage correspondence and meeting requests.
• Support the planning and coordination of senior leadership activities.
• Ensure actions and deadlines are tracked and followed up in a timely manner.
• Provide general administrative support, maintaining accurate records and documentation.
• Anticipate future requirements and proactively identify solutions to support effective workload management.

Essential Experience

• Proven experience working as a Personal Assistant supporting senior leaders at Director level.
• Experience operating within a fast-paced and complex organisational environment.
• Demonstrable experience managing complex diaries and coordinating high-level meetings.
• Experience preparing documentation and providing comprehensive administrative support.

Essential Skills

• Excellent organisational and prioritisation skills.
• Ability to work independently and use initiative to manage competing demands.
• Strong forward-planning skills with the ability to anticipate future requirements.
• Excellent verbal and written communication skills.
• Strong stakeholder management skills and the ability to build positive working relationships at all levels.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel and Teams.
• Flexible and adaptable approach to work.

What We're Looking For

The ideal candidate will be a confident and proactive PA who can provide high-quality support to senior leadership while maintaining professionalism and attention to detail. You will be comfortable working with a broad range of stakeholders, managing changing priorities and delivering exceptional administrative support within a public sector setting.This is an excellent opportunity for an experienced Personal Assistant seeking a rewarding short-term assignment within a high-profile and collaborative organisation.

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