Administrator - #982534


Date: 2 weeks ago
City: Manchester
Contract type: Full time
Work schedule: Full day


Location: M60 1PR
Salary: £20,785.50
Posted: 7 Feb 2024
Closes: 6 Mar 2024

Job Type: Full Time and Permanent

Business Unit: UK Facilities Management
Region / Division: UK & Ireland

Reference: 15291

Role Responsibility:


Salary: £20,785.50 per annum

Working Hours: Permanent, Full Time, 37.5 hours per week (Mon-Fri)

Location: Manchester Magistrates Court, Crown Square, Wood St, Manchester, M60 1PR

Excellent Company benefits including Contributory Pension

About us 

G4S and Allied Universal came together in 2021 to create a global business which is now the world’s leading integrated security and facility services company.  We offer our employees an immense range of exciting and rewarding long term career opportunities.   The company provides integrated FM services in a wide range of environments, including healthcare, education, secure environments, and prestigious buildings.

About the role

We have an exciting opportunity for a Full Time Administrator to join our team at Manchester Magistrates Court. This role is working 37.5hrs per week,  Monday to Friday, 9.00am to 5.00pm.

As an Administrator, you will be responsible for administration duties including helpdesk cover, PO Management, Stationery stock control and Data Input.


  • Raising PO’s for all rechargeable items and to maintenance suppliers on Ariba.  Sourcing products and obtaining quotes as required.  Relevant spreadsheets to be updated daily.  Ensuring PO’s receipted in timely.  Deal with supplier queries in relation to PO’s and invoices.  Dealing with deliveries relating to items ordered.
  • Ensuring all spend spreadsheets are up-to-date, including credit card purchases and all PO’s raised by self and colleagues.
  • Responsible for Client Stationery stock levels, replenishment and distribution of stationery to Departments, with all requests recorded.
  • Responsible for Royal Mail postage figures and spend, and liaison with suppliers relating to franking machine maintenance.  Logs to be updated daily.
  • Responsible for recording copier usage figures, first line response to copier breakdowns and liaison with supplier for specialist repair requirements.
  • Raising invoices as directed by Account Manager.
  • Ensuring accurate use of budgets for PO’s and Invoices.
  • Review and log of waste visits to ensure invoices contain accurate breakdown of visits made.
  • Logging of Near Miss incidents onto Info Exchange.
  • Preparation of monthly Performance report with volume related detail.
  • Helpdesk cover on rotation with the team, ensuring jobs logged timely onto CAFM and closing down jobs on the system.
  • Management of Supplier files to ensure these are populated with relevant PO/Contract information and H&S documents.
  • General administrative duties as may be provided by Managers on an ad hoc basis.
  • Cover Porterage duties when required.

  • The Ideal Candidate:


    • IT – Google Docs/Sheets/Drive
    • Effective Communication
    • Excellent organisational skills
    • Experience with CAFM management


    • Concept Evolution, Ariba, SAP


    While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

  • 25 days holiday plus bank holidays.
  • Progression, training and development catered to you.
  • Refer A Friend incentives. 
  • Company pension scheme with employer contributions.
  • G4S Life Assurance Scheme.
  • Subsidised healthcare plan.
  • Charity work- Match-IT and Payroll Giving.
  • Confidential Counselling Services.
  • 24/7 support specialising in health and medical. 
  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

  • #Ll-RG1

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