Administrator - #2172284

Role – Administrator

Location – Manchester City Centre (Hybrid)
**Regular attendance at the Manchester office on Monday, Tuesday and Wednesday is an essential**

Salary - £27,000-£30,000 (Dependent on experience)

Type – FTC until August 2027

Reed are currently working with a global civil, geo-environmental and structural engineering consultancy with offices in the UK, Australia, New Zealand, Malaysia, Vietnam, Dubai and Spain.

The client is now looking for an organised pro-active Administrator to join their team on a FTC until August 2027. The role will be based out of their lovely offices in the heart of Manchester but you will have the option for hybrid working also.

Job description and responsibilities:

• Reporting: generate and prepare various business reports.
• Invoicing: process incoming invoices and prepare outgoing invoices for submission.
• Database management: maintain and update databases and records, ensuring information is accurate, complete and up to date; carry out appropriate data-quality checks.
• Meeting and event coordination: arrange meetings and events, including rooms, catering and other logistical requirements.
• Logistics coordination: arrange accommodation and transportation bookings and organise Continuing Professional Development (CPD) sessions.
• Office administration: assist with the day-to-day running of the Manchester office, including incoming post, deliveries and other practical administrative requirements.
• Office equipment: oversee the proper functioning of office equipment and liaise with external suppliers regarding repairs and servicing when required.
• IT support: assist with setting up laptops and workstations and deal with basic IT issues in conjunction with our IT support.
• Customer service: respond to incoming enquiries and provide professional administrative support to colleagues and external contacts.
• Compliance: assist with preparing information and submissions required to maintain company certifications.
• Undertake other reasonable administrative activities required for the effective day-to-day running of the business.

The successful candidate will need:

• A minimum of 3 years' relevant administrative experience.
• Excellent attention to detail and a consistently high level of accuracy.
• Strong organisation and prioritisation skills, with the ability to manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, Google Suite and database systems.
• Strong written and verbal communication skills.
• The ability to follow established processes and instructions accurately.
• The ability to work independently, use appropriate initiative and work effectively as part of a team.
• The ability to handle confidential and sensitive information appropriately.
• A good working knowledge of Xero, with previous practical experience using the system.

Attention to detail, Microsoft Office and Xero skills will form part of the selection process.

Perks and benefits

• Private medical insurance
• Health cash plan
• Health and wellbeing programme
• Cycle to Work scheme
• Casual dress
• One employer-supported volunteering day each year
• Loyalty reward of one additional day's annual leave on reaching 2, 5 and 8 years' service, effective from the following calendar year.