Junior Executive Assistant - #2163904

Job Title: Junior Executive Administrator

Location: Manchester, flex hybrid – (2 days per week in the office)

KPMG UK offices | KPMG UK

About the role

Group Corporate Services is the firm’s provider of internal services, advice and expertise across People and Resourcing, Corporate Affairs and Marketing, Risk and Legal, Finance and Commercial, Digital, and Office Services. Its work helps the firm grow, run effectively and protect its people and business.

Administrative Support KPMG (ASK) sits within the Business Support Group in UK Office Services. The UK and offshore team works in partnership to provide customer-focused administrative and project support. In this Birmingham-based role, you will respond to a varied range of requests, build trusted relationships and help colleagues use ASK services and self-service tools effectively. You may also provide agile support to other areas of the firm, giving you opportunities to expand your network, knowledge and experience.

What you will be doing as Junior Executive Administrator?

• Provide professional administrative support to Directors, along with call handling and Executive Assistant cover through ASK services, adapting to changing business needs.
• Deliver responsive administrative support, agreeing priorities and expectations with customers and keeping them updated through to completion.
• Manage requests through the ASK workflow system, maintaining accurate records and escalating complex issues when appropriate.
• Coordinate diaries, meetings and events, including virtual meeting support, rooms, catering, equipment and customer availability.
• Arrange business travel, accommodation and visa applications in line with relevant processes and policies.
• Create, amend and organise Word, PowerPoint and Excel documents, correspondence, mailboxes, digital post and key files to KPMG standards.
• Process and maintain accurate business data, including information linked to purchase orders, invoices, expenses, gifts and entertaining, and customer relationship management systems.
• Contribute to team huddles, knowledge sharing, service improvements and opportunities to use technology or automation more effectively.

Experience and skills needed

• Demonstrable experience of delivering administrative or business support services and managing varied requests to agreed deadlines.
• Have a good working knowledge of Microsoft Outlook, Word, PowerPoint, Excel and Teams, with evidence of producing accurate, professional documents and communications.
• Experience of coordinating diaries, meetings, events or travel while maintaining organised records and accurate data.
• Strong customer service and communication skills, with the ability to build effective working relationships and set clear expectations.
• Evidence of collaborating with colleagues and stakeholders, responding flexibly to changing priorities and contributing to shared team outcomes.
• Experience of following policies, handling sensitive information confidentially and identifying practical improvements to processes or use of technology.

Our Locations:

The ASK team operates from offices across the UK, but this role will be based in the Directors Support Office which is based in.

Manchester – flex hybrid – (2 days per week in the office)

For these roles we can potentially facilitate office work, working from home, flexible hours, and part-time options. If you have a need for flexibility, please register and discuss this with our team.

Find out more:

Within Group Corporate Services we have a range of divisions and specialisms. Click the links to find out more below:

• Group Corporate Services at KPMG: https://www.kpmgcareers.co.uk/experienced-professional/corporate-services/
• KPMG Workability and Disability confidence: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/need-support-let-us-know/

For any additional support in applying, please click the links to find out more:

• Applying to KPMG: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/
• Tips for interview: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/application-advice/
• KPMG values: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/our-values/
• KPMG Competencies: www.kpmgcareers.co.uk/experienced-professional/applying-to-kpmg/kpmg-competencies/
• KPMG Locations and FAQ: www.kpmgcareers.co.uk/faq/?category=Experienced+professionals