Executive Assistant Coordinator - #2162288

Executive Assistant Coordinator

Manchester

Circa £30,000 per annum

Full-time, Permanent

Job Description:

An exciting opportunity has arisen for a highly organised and proactive Executive Assistant Coordinator to support the efficient running of a busy Director’s Office within a leading research-focused environment.

Working closely with the Executive Assistant to the Director, you will provide high-level administrative and coordination support, helping to manage priorities, facilitate communication and ensure key activities are delivered to a consistently high standard.

This is a varied and highly visible role, ideal for an experienced administrator or coordinator who enjoys working with senior stakeholders and thrives in a fast-paced environment. You will play a key role in supporting executive operations, managing confidential information and ensuring the smooth delivery of business-critical activities.

The role involves:

• Providing high-quality administrative and coordination support to the Director’s Office.
• Supporting the Executive Assistant with the management of day-to-day operational activities.
• Coordinating meetings, including scheduling, room bookings, technology requirements, visitor arrangements and catering.
• Preparing, organising and distributing correspondence, presentations, reports and meeting documentation.
• Maintaining action logs and monitoring progress against agreed deadlines.
• Supporting inbox management and ensuring enquiries are handled and escalated appropriately.
• Coordinating travel arrangements, accommodation, expenses and supporting documentation.
• Assisting with the organisation of events, visits, away days and other business activities.
• Maintaining accurate records, systems, trackers and filing processes.
• Identifying opportunities to improve administrative processes and office efficiency.
• Building effective working relationships with senior stakeholders and colleagues across the organisation.

You’ll need:

• Degree-level education or equivalent relevant experience.
• Experience organising and prioritising a varied workload in a fast-paced environment.
• Experience producing accurate written documentation and records to deadlines.
• Strong organisational and multitasking skills with excellent attention to detail.
• Experience handling confidential and sensitive information appropriately.
• Strong communication skills with the ability to build effective relationships across all levels.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, Teams and SharePoint.
• A proactive and solution-focused approach to problem solving.
• The ability to work accurately under pressure and meet tight deadlines.
• Experience supporting meetings, arranging travel, processing expenses or coordinating events would be advantageous.

If this sounds like the perfect role for you then please submit your CV.

This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview.

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