Office Manager - #1789126

The Company

A North West-based contractor renowned for delivering cost-effective, high-quality construction projects. They operate across a broad spectrum of sectors, including Residential, Commercial, Industrial, and Retail, providing services that encompass the full project lifecycle-from initial design and planning through to construction and completion. With a strong track record of successfully completed projects and commitment to exceeding expectations, they focus on achieving exceptional client satisfaction and approval.

The Project

Based in the Manchester office, you will be an integral part of the team, offering both administrative and accounting support to a well-established construction contractor, known for delivering high-quality projects across various sectors including residential, commercial, industrial, and leisure projects. You will support project teams by organising project documentation, scheduling meetings and ensuring smooth communication across departments, while also assisting with accounting tasks when necessary. Your responsibilities will include maintaining accurate, up-to-date financial records, monitoring project budgets and ensuring office operations run efficiently.

Requirements

For this role it is essential that you hold the industry and software experience below;

• Extensive experience in the use of Microsoft Office packages including Outlook, Word and Excel
  
  

Additional skills;

• Initiative
• Computer literate
• Excellent organisation skills
• High standards for quality of work
• Efficient utilization of relevant accounting software
• Understanding of industry qualifications, cards and tickets
• Basic understanding of budgeting, cost tracking, and financial reporting
• The ability to respond to inquiries and probe into any discrepancies as necessary
• A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
• Solid understanding of relevant safety standards and regulations in the construction industry
  
  

The Role

• Job Title: Office Manager
• Job Type: Permanent
• Project: Various projects across a range of sectors including residential, commercial, industrial, and leisure
• Location: Manchester, North West
• Reporting to: Managing Director
  
  

Duties

• Communicate effectively within the team
• Track and balance petty cash transactions
• Printing, scanning binding / filing documents
• Utilise the relevant software tools on a day-to-day basis
• Manage data entry, document processing, and updates
• Align bank statements with internal records to verify accuracy
• Ensure that records are consistently updated and maintained
• Liaising with staff and clients in an effective and professional manner
• Oversee the handling of incoming emails and postal correspondence
• Organise and archive financial documents for auditing and record retention
• Ensure precise record-keeping and the efficient organisation of filing systems
• Supervise the team, ensuring adherence to all company standards and procedures
• Coordinate and manage calendars to optimize scheduling efficiency and prevent conflicts
• Process and verify invoices for payment, ensuring accurate entries in the accounting system
• Record financial information in accounting software, ensuring databases are updated as necessary
• Keep all documentation well-organised, up to date, and easily accessible to those with authorised access
• Monitor incoming and outgoing payments, track outstanding invoices, and follow up on overdue accounts
• Arrange and manage both physical and digital financial documents to ensure compliance and facilitate auditing
• Provide additional support to payroll processing by maintaining employee records, calculating work hours if required
  
  

This is a permanent position with an excellent salary on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Emily O'Grady - Executive Senior Resourcer at Caval on 0113 203 1245

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