Executive/Personal Assistant – Trustee Support (6-Month Contract) - #1781155

About LawDeb

Law Debenture is an Investment Trust supported by a wholly owned professional services business. LawDeb is an unusual and exciting proposition; on a day–to-day basis we are nimble, ambitious, and small enough to know everyone by name, whilst also benefiting from the profile and credibility of a listed business. This is thanks to our 132-year-old FTSE250 investment trust and our fast-growing independent professional services business of over 300 colleagues across 6 business lines.

At LawDeb, doing work that has a positive impact is important to us. We need the very best people to be the custodians of our business for the next stage of our proud history and growth. We’re ambitious to innovate, collaborate and push forward in providing peace of mind and excellence for our clients and each other.

We’re on a journey to shape a culture we’re all proud to be part of. One where everyone feels trusted, supported, and empowered to own their success. Working at LawDeb, you will have access to our enviable network of clients and innovative projects, as well as brilliant colleagues to learn from and collaborate with.

Role Overview

We are looking for Trustee Support Executive to join our high calibre Pensions team providing secretarial support for Trustee Directors. This is a six-month fixed-term contract with the potential to become a permanent position.

Main Responsibilities

Secretarial Support For C. 4-6 Trustee Directors

• Meeting organisation and diary management (50-60% of working day)
• Travel arrangement
• Meeting preparation and follow-up
• Analysis of time and billable hours; co-ordination of client billing process
• Expenses management
• Updating management information / reports incl. billable hours, Partnership Referrals etc
• Internal meeting co-ordination and excellent minute-taking
• Regulatory registrations
• With TSE team colleagues, maintaining intranet content, Visitor Programme management, and event organisation including Away Days, Debates and social department events
  
  

Client support (chargeable and non-chargeable)

• Client on-boarding and scheme setup
• Client communication / liaison re agendas, papers, board packs
• Maintaining CRM records; electronic document/record management
• Undertaking client-specific chargeable work under direction of Trustee Directors
  
  

General and Team Duties

• Team operations support – work collaboratively and proactively with TSE team colleagues to ensure balanced work share, absence cover and diligent, thorough management of project work
• Undertake training and development as appropriate and engage fully in the performance management process
• Take ownership of assigned departmental centralised activities, processes and projects
• Contribute to the LawDeb culture positively, attend meetings as required, and carry out duties willingly and diligently
• Carry out such other tasks as you may be reasonably directed to do from time to time
  
  

Is This You?

• Diligent, with excellent attention to detail
• A “sleeves rolled up”, “can do” style of working, willing and able to be flexible
• Problem-solver who takes accountability for progress
• Resilience, willingness to listen, learn and incorporate feedback
• Reliable with excellent time-keeping
• Outstanding time management, organisational and planning skills - ability to prioritise work and meet deadlines
• Aptitude for implementing efficient processes
• Enthusiasm to take on additional responsibility
• Able to operate outside of comfort zone
• Confident liaising at all levels of seniority, articulate
• Absolute discretion
• High standard of personal presentation
  
  

Essential Knowledge, Skills, Experience

• Educated to degree level or equivalent in a relevant subject
• IT literate, excellent skills in MS Office packages
• Outstanding communication and numeracy skills (incl. excellent English grammar and adapting communication style to suit audience)
• Complex diary management and travel booking
  
  

Preferred Knowledge, Skills, Experience

• Professional services or financial services industry experience an advantage
• Previous experience with invoicing processes
  
  

Your Reward

• Competitive salary with annual review and performance bonus scheme
• Generous pension contribution
• Full healthcare cover
• Health cash plan
• Life assurance
• Attractive office space
  
  

Things To Note

People who thrive at LawDeb make the most of this foundation to grow themselves, help us improve and have fun playing their part in building the culture that’s fueling our growth.

LawDeb hires people based on personal merit and qualifications regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, or any other protected attribute. We celebrate the diversity of our colleagues and provide an inclusive environment so you can bring your true self to work. We recognise that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.

Here’s the legal bit, please note that we have a thorough referencing process, which includes credit and criminal record checks.

If you’d like to find out more about LawDeb and our open vacancies, please contact our HR team on [email protected]