Facilities Coordinator (6 month FTC) - #1677982

About Us

We are the tech company with people at heart.

At Advania, we believe in empowering people to create sustainable value through the clever use of technology. As one of Microsoft's leading partners in the UK, specialising in Azure, Security, Dynamics 365, and Microsoft 365, we have a proven track record of success in delivering transformational IT services.

Position Overview

We are looking for a Facilities Coordinator to join us on a 6-month fixed term contract. The successful candidate will assist the Business Services Director with setting up new offices and assisting with the consolidation and rebranding of our offices.

This is a role where you will need to be able to travel to different offices across our UK portfolio as required.

Responsibilities

Some of your responsibilities will include:

• Collaborating with the Business Services Director to assist in the strategic planning and execution of office consolidations.
• Supporting the management of new lease agreements, including negotiations with landlords and ensuring compliance with relevant regulations.
• Coordinating the logistics and timelines for office relocations, ensuring minimal disruption to business operations.
• Liaising with external vendors and service providers to ensure that all facilities-related services are delivered effectively and efficiently.
• Maintaining accurate records of leases, contracts, and service agreements, ensuring all documentation is up to date.
• Providing support in budget management related to facilities operations, helping to track expenses and prepare reports as needed.
• Fostering positive relationships with staff, ensuring their needs are met concerning the facilities and office environment.
  
  

Qualifications & Experience

• Previous experience in office management or facilities coordination (or equivalent) is essential.
• Excellent organisational skills with the ability to manage multiple tasks and priorities effectively.
• Strong communication skills, both written and verbal, with an ability to present ideas clearly to various stakeholders.
• Proficient in the Microsoft Office Suite.
• A proactive approach to problem-solving and a keen eye for detail.
• Ability to work collaboratively with a team while also being capable of working independently.
• Knowledge of health and safety regulations related to office environments is advantageous.
  
  

The successful candidate will need to have a valid UK driving licence and access to their own vehicle for travel.

The budgeted salary for this role is between £30,000 and £35,000 per year, depending on experience.

Click here for the list of benefits.

Our Selection Process

We are committed to ensuring an equitable experience for all candidates, regardless of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, or any other basis as protected by applicable law.

Please do let us know if you’ll need any reasonable adjustments as part of the selection process by highlighting these on your application form.

As part of our commitment to our clients we will need to carry out background checks, including a criminal record check, for all offers of employment. If you have any unspent criminal convictions or questions about the screening process, please notify your recruiter once the application has been submitted.

We are the tech company with people at heart.

Tech is created for people. Our services impact every part of life. We are passionate about understanding your issues, your business, your needs. Our business is built around understanding people, and our employees are empowered to act on this understanding every day.